If you are wondering how to mail medical records to your doctor, you’ve come to the right place. The ONC recently released a report on the state of interoperability in the health care field. They found that nearly seven out of ten health professionals still use the postal service or fax to transmit medical records. To avoid the difficulties associated with mailing medical records, you may consider using a secure electronic records exchange alternative, such as ChartRequest. This service allows your team to securely release digital records instantly.
When mailing your medical records, consider the positioning of your medical information. If your records contain PII, you may want to send them in a letter package or in a self-mailer. Self-mailers are not the best choice because they might get exposed by a third party, which can result in a privacy breach. You can also use a closed-face envelope to avoid exposing private health information. Make sure that you remove any personal information from the form.
Obtain written consent from your patient. You should obtain a signed permission form from your healthcare provider if you intend to mail your medical records to a third party. Many people assume that their own doctors are the only ones who can obtain copies of their medical records, but this is not the case. Under HIPAA, you can also request copies of your medical records from other third-party covered entities, including insurance companies, doctors, nursing homes, and rehabilitation facilities.
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